Digitization of Civil Secretariat record

14/10/2019

Finally, Governor's Administration has shown some seriousness towards much-needed digitization of Civil Secretariat record by sanctioning an amount of Rs 10 crore and fixing deadline of December 2021 for the completion of the project. Moreover, Jammu and Kashmir e-Governance Agency (JaKeGA) has been directed to furnish monthly progress report both financial as well as physical to the Information Technology Department for placement before the Chief Secretary. JOURNEY LINE has earlier highlighted slackness on the part of the Government in implementing the decision regarding digitization of record of all the departments in the Civil Secretariat. Despite numerous directions from the Chief Secretary, no serious attempts were being made to kick-start the project, which otherwise will go a long way in curtailing huge expenditure on transportation of files during Bi-Annual Darbar Move and obviate the chances of wear and tear.
Moreover, departments were reluctant to cooperate with the Information Technology Department by not timely furnishing the formal consent for being considered in the first phase of the digitization exercise. Now, Governor's Administration has initiated steps towards digitization of record of the Civil Secretariat by sanctioning an amount of Rs 10 crore and assigning the task to Jammu and Kashmir e-Governance Agency. The Jammu and Kashmir e-Governance Agency has been asked to implement the project in accordance with the norms fixed by the Government of India. The funds shall be provided to JaKeGA for implementation/execution of project in a time bound manner. Records of all the departments in the Civil Secretariat is moved from Jammu to Srinagar and vice-versa twice every year and this exercise incurs considerable expenditure and also results in slowing down of work surrounding the period of move. The process also results in wear and tear of paper documents and loss and with a view to ameliorating the situation digitization of record has become imperative. The necessity of digitization of record was felt following devastating fire in a portion of the Civil Secretariat at Srinagar in the month of July 2013 in which official record of six departments and service books of over 300 employees suffered extensive damage. However, only deliberations were held in the official meetings on digitization of record but without any practical step in this regard.

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